Facilities Coordinator required for a client based in Dublin. This is an initial 3 month contract but may be extended.

Purpose of Job:
To provide Hard Services Facilities Management to a mainly landlord managed building.

Client/Stakeholder Management
– Deliver excellent customer service to meet on-site client’s expectations
– Build and develop effective relationships with key stakeholders &/or client and be comfortable
working across all levels
– Monitor procedures to ensure client’s expectations are conveyed and worked upon
– Manage multiple vendors including hard and soft disciplines to deliver services on time and within
budget.

Procurement & Vendor Management
– Manage multiple vendors including hard and soft skills to deliver services on time and within
budget
– Manage vendor procurement processes in accordance with agreed client procurement guidelines as
well as company procurement best practices
– Monitor expiry of contracts and initiate re-procurement if needed
– Continually assess contracts to ensure best value delivered to the client

Finance Management
– Ensure that the site’s financial operations are meeting targets and control requirements
– Assist and monitor financial processes to ensure account payable procedures are followed at all
times

Health & Safety Management
– Implement and manage safety procedures to ensure the provision of a safe working environment
– Ensure compliance with statutory regulations on fire, health and safety standards
Site Operations Management

Reporting
– Assist SFM in preparation of client reporting requirements.
– Prepare a weekly update report for services meeting with client

Qualifications:
Qualification in Facilities Management from IWFM or similar.

Competencies: skills
Min. 2 years of experience in facilities, property management, hospitality or related field
Experience of working in fast-paced / technology environment
Knowledge of local health and occupational safety requirements
Knowledge of critical facilities
Knowledge of vendor management for specialized services
An understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system,
Fire Protection system, Mechanical & Electrical system, BMS system)
Proven capacity to understand and interpret commercial contracts
Strong budget management and financial analysis skills

Send your CV to annemarie@edenrecruitment.ie