Personal Assistant required for my healthcare client based in Dublin 8, this an initial 3 month contract with the possibility of extension if required. 

Key responsibilities:

• To manage the Director’s Inbox including screening and responding to all correspondence, and prioritising, re-directing and archiving as appropriate.
• To manage diary/ calendar appointments including arranging in-person and virtual meetings and calls, issuing calendar invites, tracking and monitoring attendance, booking rooms/ venues, preparing and distributing meeting packs: agendas, meeting notes, reports and presentations, as required.
• To link with internal and external stakeholders in scheduling and preparing for meetings ensuring that agendas and documents have been circulated/ received 
• To monitor and action requests from the Director, sharing onwards if required and ensuring actions are closed out.
• To support a range of administrative duties including minute taking, preparation and collation of documents, preparation of PowerPoint presentations, proof reading and photocopying documentation, data gathering, distribution of information, documenting and tracking actions, as required.

• To process expense claims and research and book travel and accommodation.
• To provide support in the organisation of conferences and events. 

• To act as first point of contact and to facilitate effective communications with relevant stakeholders and other  functions, as required.
• To work as part of the SPO team, supporting each other and providing cover during periods of leave or absence.
• To undertake all duties in a confidential, professional and courteous manner.
• Perform other administrative ad-hoc duties as and when required.

Requirements:

• At least 2 years’ experience as a Personal Assistant, working in a very busy office environment, managing competing demands and multiple concurrent pieces of work.
• Proficient knowledge of Microsoft suite including Word, Excel, Outlook.
• The capacity to work under pressure and meet tight deadlines.
• Excellent organizational and communication skills with accuracy and attention to detail
• Excellent interpersonal skills and the ability to establish good working relationships with internal and external stakeholders 
• Experience in documenting/ monitoring actions. 
• The ability to work both independently and as part of a team and experience of working with multiple stakeholders
• A commitment to providing a professional service to internal and external stakeholders.
• Leaving Certificate or equivalent essential.

• Confidentiality is vitally important for this role.

The role will require at least 4 days per week on site, there may be flexibility to work remotely on one day if cover within the office is available. 

Please send your CV to annemarie@edenrecruitment.ie