Administrator

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Our public sector client is looking for an Administrator to join them for a full time contract role until January 2025. The role is hybrid in Dublin with a minimum of 1 day per week in the city centre office.

Key responsibilities:

This role offers an exciting opportunity for the Administrator to work across business areas in the National Office to support the processes and procedures underpinning a high-performing system in Ireland.

Acknowledging, categorising, delegating and tracking emails of a significant volume.
Responding to email queries from a variety of stakeholders.
Receipting, filing, recording voluminous documentation on shared online systems (SharePoint, database) and tools.
Supporting the preparation of digital meeting agendas and meeting packs.
Administrative support in preparing meeting outcome letters, e.g. populating address fields, for drafting post meetings.
Assisting with collation of meeting minutes and Committee business reports.
Managing pre-submission queries that range from very standard to technically complex.
Managing post-submission queries from applicants.
Delegating complex queries to relevant team members.
Managing the membership inbox for receipt of Expressions of Interest applications for membership and updating relevant folders and spreadsheets.
Managing spreadsheets used for reporting of activity, e.g. keeping application tracker spreadsheet up to date.
Supporting the National Office team with general office management tasks as required

Other duties may be assigned from time to time depending on need. This is a team-based role, and teamwork and coordination with others are crucial elements of the job description.

It is important to note that this is an administrative role and not a research role, however, a keen interest and general understanding of the health and research ecosystem in Ireland would be highly beneficial. .

Formal requirements include

NFQ Level 4 Qualification (Leaving Cert) or greater
High degree of computer literacy, including working knowledge and significant experience of using Microsoft Word, Excel, Outlook and experience of databases, website content management systems and/or other online information management systems.
At least two years relevant administrative experience in busy office environment.
Excellent planning and organisation skills including the ability to prioritise, ability to manage a breadth of administrative work while meeting deadlines.
Ability to engage with stakeholders and understand their needs.
Previous experience of working as part of a team.
Relevant experience of administrative support in healthcare, social care, education or research sectors.

Send your CV to ananya@edenrecruitment.ie if interested to apply.

**Please note that this is a 6 month contract**

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