Accounts Assistant

We have an immediate opening for an Accounts Assistant for our public sector client. This role will be full time with 35 hours per week and will be hybrid from the client's offices in Santry. This will be a 12 month contract role until Jan 2026 with potential to extend.

Job Overview

The duties of the Accounts Assistant Executive will focus primarily on the Accounts Payable function and will ensure and enhance its effective functioning. The Accounts Assistant Executive will also work with the broader finance team in relation to a wide variety of tasks including absence cover, fixed asset management, systems development and various projects shaping the role of the finance function.

Key Tasks and Responsibilities:

Leading and directing the operation of the payables function covering creditors and employee travel & subsistence expenses.
Creditors – ensure supplier invoices are processed in accordance with company's Procurement procedures, invoices are recorded correctly as a primary source of information.
Appropriate management of the Accounts Payable (AP) mailbox ensuring invoices are processed and queries responded to in a timely manner.
Maintenance of the creditor’s ledger - to include monthly reviews and timely resolution of issues.
Ensure completion of reconciliation of supplier statements and approval of same
Ensure travel & subsistence claims processed are in line with current policy and Departmental circulars.
Supervision of expenditure controls, authorisation process and payment of suppliers and travel & subsistence.
Ensure that the current bank account is funded for payments by processing inter- account bank transfers.
Overall responsibility for the AP month end and year end close and reconciliations.
Preparation of month-end accrual reports for employee expenses and supplier invoices.
Completion of withholding tax and relevant contracts tax returns.
Fixed Asset management: maintaining a fixed asset register that is reconciled to the nominal ledger, tagging of assets and performance of a physical fixed asset inventory to ensure fixed asset are accurately reported upon and that there is no misstatement due to potential loss of assets.

Qualifications and Experience Essential

Minimum of 2 years' experience of working in an end-to-end Accounts Payable function.
Qualification; Candidates must be working towards an appropriate accounting qualification (IATI, ACA,ACCA, CIMA etc.)
Good working knowledge of MS Office.
Strong understanding of controls and good governance practices.

Desirable